Painter software for your painting business — bought, not rented

They mean the same thing — a solution for the painting trade. krafteq Handwerk is standard software that brings site measurement, costing, job processing, photo documentation and invoicing into one system. You buy it once instead of renting it monthly, you get your own installation — and whatever does not fit your business, we fine-tune.

A pure invoicing or accounting program writes quotes and invoices reliably — but it does not know your measurements, your colours or your site photos. So you type the same square metres twice. As long as the measurement lives in a spreadsheet anyway, an invoicing program for painters and decorators is perfectly sufficient — we say that openly. Once it starts to hurt, the question is not the next invoicing program but whether measurement, costing and invoicing run in one system.

You record the surfaces per room in the units of the trade; whatever is deducted goes in as its own line. The measurement sits on the job and feeds the costing without retyping. It is recorded on site: the interface runs in the browser on tablet and smartphone, and the site sees only job, measurements, hours and receipts — no prices, no customer data. The page on measurement software for painters shows the whole path from the notepad to the finished quote.

Yes. Photos, site diary and defects sit on the same job as the measurement, the line items and the invoice. When you raise an interim invoice you therefore have the corresponding progress right next to it, and in the event of a complaint you find the images in seconds rather than hours.

Yes, that is built in: interim invoices as work progresses, a final invoice deducting amounts already paid, plus open items, dunning and reconciliation against your bank statement. We set the print layouts to the form your clients know from you. The full billing scope is on the page for invoicing software for painters.

Yes — manufacturer, colour, number and quantity are recorded on the job, as a line item or through a questionnaire whose fields you define yourself. Three years later you open the customer record and see what was applied in which room. If you need that in more detail than the standard fields allow, it belongs in the fine-tuning.

Yes. The interface is a web application and runs in the browser on smartphone and tablet — no app-store install required. The site sees a lean day view: job, measurements, hours, receipts. And because we bill per business rather than per head, the seats for your crew are included.

Yes, built in. Structured invoice data is produced as XML (XRechnung) and as a ZUGFeRD PDF — for private, commercial and public-sector clients. Receiving has been mandatory since 2025; sending becomes mandatory in stages from 2027 and 2028 under the German Wachstumschancengesetz. Receipts, cash book and the DATEV export with the receipt package for your tax advisor are part of it.

A fixed-price perpetual licence, one-off, plus running your installation — no monthly licence fee and no per-head billing. Operation by krafteq is an annual service covering security updates, backups, monitoring and support; the first year is included. Self-hosting on your own server is equally available. The concrete terms are set out in your quote.

No. You do not start from scratch: krafteq Handwerk already reflects the daily work of a painting business. You get your test instance, configured for your trade, and see on your own jobs whether it fits. Whatever does not fit in the first months we see in day-to-day use and fine-tune — the scope is set out in your quote.

The perpetual right of use is yours; the software remains our product — which is precisely why it costs considerably less than a build from scratch. If you run it yourself — on your server, with your IT provider or offline — we hand you the source code of the delivered version: for inspection and further development for your business, no redistribution. Under krafteq operation the source stays with us; you can switch to self-operation at any time, and we then hand over images, documentation and source code.

Your installation is your own and keeps running, even if you take over operation yourself or move to your IT provider. Data export at any time. And because the right of use is perpetual, the bind that a subscription creates after a few years never arises in the first place.

When krafteq runs it, on servers of European providers (Hetzner, OVHcloud or IONOS) in Germany — the architecture supports GDPR-compliant operation, and a data processing agreement (DPA) is available as standard, encryption in transit (TLS 1.2+) and at rest, a dedicated database for your business. Or on your own server, or entirely without an internet connection in your own network.

krafteq is based in Leverkusen, NRW — in the Rhineland between Cologne and Düsseldorf. A direct point of contact from Germany, on-site meetings possible, fully remote equally so. We know the painting trade in the region and the requirements painting businesses in Germany face.

Contract language is German. The terms in your written offer and our German terms and conditions (AGB) govern; this page describes the model and is not a contract.