Managing inspection appointments in an electrical business — series per installation, reports, evidence
When was this installation last due? Who went out? And where is the report from back then? As long as one person keeps the inspection list, the spreadsheet carries it — until three sites of the same customer have three different intervals and the client needs the evidence today. krafteq Handwerk manages recurring inspections as a series with its own appointment per installation, the report as a questionnaire with your fields, and photos and documents on the job — at the next appointment the history is there again. krafteq Handwerk is standard software for trade businesses — not a project built for you from scratch. We are currently rolling it out with the first businesses: you test it free of charge, receive an individual offer afterwards, and we set up your business together with you. The organising is the software's job. The inspection stays your trade.
Due inspections appear in the same scheduling as repair callouts and site work — not in a second list alongside.
Where you are nowWhere inspection organisation tips over
Not at the measuring — it never is. We hear these five points from electrical businesses with 5 to 50 employees again and again:
Three sites, one customer, three intervals
The spreadsheet has one row per customer; in reality the branch, the warehouse and the head office have their own installations with their own due dates. As soon as the row can no longer carry that, it gets patched with comments.
The appointment nobody notices
A missed inspection does not announce itself. It comes to light when somebody asks for the evidence — and that question rarely comes at a convenient moment.
The inspection list hangs on one person
As long as the colleague in the office keeps it, it is correct. If she is on holiday or moves on, nobody knows which installation is due next and why one site fell out of rhythm.
The evidence is needed today, not next week
The client needs the report from the last inspection for their own documentation. Then the search begins: inbox, network drive, or as a photo on the work phone of a fitter who is out on the road.
After a repair the rhythm starts over
A site gets a new distribution board, a fitter inspects in March instead of January. The spreadsheet rarely gets updated to match — and nobody notices until it counts.
Legal frameworkWhat DGUV Regulation 3 means for scheduling
Three points from the regulation that feed directly into appointment scheduling — which is why the source is stated below:
Recurring, not one-off
The accident prevention regulation obliges the employer to have electrical installations and equipment inspected for proper condition: before first commissioning, after modification or repair — and at recurring intervals.
The interval is not one fixed number for everyone
Intervals are to be set so that defects arising are detected in good time. Guide values are given in the implementing instructions to the regulation; what governs the individual case is the risk assessment. For the software it follows that a rigid grid across all installations does not hold.
Provable means findable
What counts in the end is whether the result, the date and the inspector can be found again if it comes to it — for the client, for your own documentation and for the next appointment. That is where spreadsheets fail, not at the inspecting.
Source (retrieved August 2026): DGUV Vorschrift 3 — Elektrische Anlagen und Betriebsmittel, Durchführungsanweisungen zur DGUV Vorschrift 3
FeaturesHow krafteq Handwerk manages inspection appointments
Two mechanisms carry inspection organisation: recurring series and questionnaires. Both are built in and are configured, not programmed.
Recurring series per installation
An inspection is a record that regenerates itself at planned intervals — with its own appointment per installation or site rather than per customer. The next appointment comes out of the last one, not out of a list somebody copies out afresh every year.
Questionnaires as the report scaffold
What the fitter records on site is represented by questionnaires: visual inspection, readings, result, remarks, inspector, date — you define the fields. A different set of fields for fixed installations than for portable equipment, and another one again for the site distribution board.
Photos, documents and hours on the job
Result, images, instrument printouts and recorded hours hang on the record, not in a folder alongside. It is filled in on the device that is there anyway: the interface runs in the browser on phone and tablet.
History that prepares the next visit
At the next appointment it says who was out last time, what stood out, which defect was found and what came of it. The fitter sets off informed rather than reconstructing on site.
Due inspections in the same scheduling
Due records appear where repair callouts and site work also sit, and are dispatched like any job: fitter, appointment, assignment type, hours. Your terms are in there — if you call it a repeat inspection, that is what the system calls it too.
A defect becomes a job
The defect found becomes the quote, the quote becomes the job, the job becomes the invoice — in the same system, with catalogue prices from the Datanorm import and your markups. Maintenance contracts run alongside as a recurring invoice.
Quoting software for electrical businesses: Datanorm, GAEB, calculationTest it on a real installation from your portfolio
We set up your test instance, configured for the electrical trade. Create a recurring inspection and see what is left of it at the second appointment. Usually within three working days, without a sales call.
- No subscription
- No sales call
- No obligation
LimitsWhat we do not promise here
This is exactly the place where the market likes to hint at more than turns out to be there. So, plainly, before the first call:
No certified inspection module
krafteq Handwerk is not certified or approved inspection software, and we do not hold out the prospect of certification per customer installation. Whether a report meets the requirements that apply to your clients and your regulator is your decision as a qualified business — not our software's.
No instrument connection
There is no interface that automatically takes readings from your test instrument. Values are entered in the questionnaire; instrument printouts and reports you attach to the job as a document or a photo.
No portal for your customers
Nobody outside your business gets an account. Your clients receive reports and evidence as a document by email. That is a decision, not a missing building block: a portal the caretaker is supposed to log into once a year does not get used in practice.
The modelThree reasons this runs differently on a dedicated installation
Subscription software represents recurring inspections to varying depth, sometimes as an add-on module. The structural difference lies elsewhere: it runs as one system for all customers at once, so your inspection scheme has to fit into what was built for everyone.
Your own installation, without an internet connection if you wish
Your own database, your own domain, your own configuration — which is why your own fields, your own job types and your own templates are possible at all. Operated by krafteq on servers in Germany, on your own server, or entirely inside your own network. With installation data and inspection results, that is the deciding argument for some businesses.
Per business, not per head
Billing is per business, not per user and not per workstation. The next fitter filling in reports costs nothing extra — the question of who gets an account stays organisational and never becomes a pricing one. Your data is yours, with export at any time.
Perpetual licence and fine-tuning
You buy a perpetual right of use to the software delivered, once rather than monthly. In the first year all updates and security updates are included; after that they run through maintenance — and without maintenance your version simply keeps running. Whatever does not suit your inspection practice in the first few months, we fine-tune.
Inspections are one part — the full scope for electrical businesses
Jobs, calculation and Datanorm, PV and wallbox sequences, plans on the job, e-invoicing and the comparison against the subscription vendors are on the trade page.
See the software for electrical businessesRead onWhere next?
Depending on where things currently snag for you:
You want to go through inspection organisation in detail before trying anything.
A detailed article on series, questionnaires and evidence is coming shortly — and we name the limits on this page too.
Try it freeFor you it does not snag on the inspection appointment but on quoting and calculation.
A Datanorm catalogue instead of retyping the price list, GAEB tenders, quote and invoice from the same line item — that is its own mechanic with its own page.
Quoting software for electrical businessesYou want to understand first how purchase, operation and maintenance fit together.
You buy the software and rent the operation — or take it over yourself. The commercial model is set out in full on one page.
Buy trades software instead of renting itFAQQuestions about inspection organisation
Would you rather talk about your inspection organisation first?
Book a 30 to 60 minute first call. You describe how appointments, reports and evidence run for you today — and we give an honest assessment, even if it is that your spreadsheet is still enough. No sales pitch, no obligation.
- No sales call
- No obligation
- 30–60 minutes